BOBSTA SEMINAR BOOKING
BOBSTA is the all-in-one platform built for training businesses, seminar providers, & course administrators. Automate your bookings, payments, communications, & reporting — so your team can focus on delivering exceptional training, building customer relationships, & growing revenue rather than managing spreadsheets, chasing payments, or sending manual emails.
BOBSTA was shaped by over 20 years of working alongside training academies — understanding your challenges, and learning what actually matters when you're running courses, managing delegates, and growing a training business.
Every feature exists because someone like you asked for it. Every workflow was refined until it felt right. This isn't software built for you by strangers. It's software built with you, by a team that's been in your world working alongside you.
Built for professional training businesses
From the moment a customer discovers a course, BOBSTA captures their booking instantly, confirms their place automatically, and keeps your availability perfectly up to date — no back-and-forth required.
Personalised reminders go out automatically before every course — by email and SMS — so your delegates show up prepared, your fill rates stay high, and your team doesn't lift a finger.
Outstanding invoices surface automatically, every transaction is tracked from the moment it lands, and your monthly reports are ready in seconds — not hours.
Customers discover and book courses at any time — no phone calls, no waiting, no manual processing.
Standard rates, group discounts, session-based pricing, and member rates — all applied automatically at checkout.
Every delegate receives a personalised email or SMS reminder before their course, sent at the lead time you choose.
Reward your trade customers with points based on your commercial relationship. They redeem them on training courses — no third-party app needed.
Give your best customers a tier that means something. Gold and Platinum members get discounted pricing applied automatically (if offered) and exclusive Early Access to new programmes.
Full courses still capture demand. When a place opens up, the next customer is notified automatically.
Manage courses across every city in one colour-coded calendar — from daily view to monthly overview.
A personalised survey goes to every delegate the evening after their course — automatically, with visual results in your dashboard.
Five reporting views covering revenue, trends, popularity, cancellations, and customer lifetime value — Excel export included.
Schedule bespoke in-salon or on-site sessions with three payment modes: IST Points, Complimentary, or Invoice — with automatic invoice emails included. Some clients even use this feature as a Field Service Management (FSM) System.
Move delegates to a new date in seconds — seat counts update, the waitlist is promoted, and delegates are notified automatically.
Every customer's full history, loyalty balance, and notes in one place — searchable in seconds.
Every admin action permanently logged with timestamp and user — full accountability, zero effort.
Let customers secure their place with a deposit and pay the balance later — with Klarna instalment options built in at no extra effort.
Define what delegates need to bring. One kit list per course category appears automatically on every booking record, keeping delegates prepared.
Export your confirmed transactions straight into Xero or QuickBooks — formatted, mapped, and ready to import. Month-end finance, simplified.
See an unpaid invoice or overdue balance on a booking? Send a professional reminder email in a single click — no drafting required.
Cookie consent, Privacy Policy, and Cookie Policy — included automatically and generated from your business details. Compliance without the extra project.
While your customers enjoy a polished, professional booking experience — your team does almost nothing.
Add courses, dates, locations & pricing — once.
Explore your full course catalogue online, anytime.
Confirmed and paid — no action needed from your team.
Select a course, choose a date, reserve a place in minutes.
Every transaction tracked. Outstanding balances surface automatically.
Card, invoice, deposit, or loyalty points — flexible payment at checkout.
Instant email with booking details and a calendar invite.
Email and SMS reminders before the course date.
Today's roster and fill rates on your dashboard.
Delegates arrive prepared and your team has everything ready.
Feedback scores in your dashboard — visual, searchable, automatic.
A post-course survey goes out automatically that evening.
Every studio, every instructor, every cohort on one calendar — colour-coded by location, conflict-detection baked in.
"I plan eight studios from one screen now. We've cut scheduling time by maybe 80%."
— Marta L., Selene AcademyBranded public booking pages with real-time seat counts, automatic waitlists, and the small UX details that turn lookers into bookers.
"Bookings come in overnight and they're confirmed by the time I open my laptop."
— Priya R., Atelier 14Accept payments online, send invoices, take deposits & instalment payments and issue refunds. Set up automated reminders without any technical knowledge.
"We stopped chasing payments after the second week. They just… arrive."
— Sade A., Brow RepublicA lightweight CRM built around the people you teach — attendance, certificates, kit assigned, communication history, all in one place.
"I know every delegate's history before they walk through the door."
— Niamh O'H., Glasshouse AcademyBOBSTA's loyalty programme rewards trade customers based on your commercial relationship — product sales, partnership tier, volume targets. Customers earn points and redeem them at checkout on training courses. Gold and Platinum tiers unlock automatic discounted pricing and exclusive Early Access to new programmes — visible only to qualifying members. Upgrade a tier in seconds from their admin profile; the platform handles the rest.
The evening after every course, a personalised survey link goes to every delegate automatically. You see results in a clear visual dashboard.
47 responses collected
Customer-facing pages take your typography, your palette, your photography, your domain. BOBSTA is the engine — never the badge.
Three Saturdays of hands-on, instructor-led training. Small cohort, real models, your own kit included.
Five days. One coach. Build the bread-and-butter fades every shop needs. Kit included.
A gentle, plant-led introduction to clinical facial work. Small group, two long Thursdays, take-home protocols.
We replaced four tools and an unholy spreadsheet. The Sunday-night panic just… stopped. Two months in I can't remember the last time someone in admin emailed me about a no-show.
Our cohorts fill before we publish them now, because returning delegates get a quiet email the day BOBSTA opens the next term. That's it. That's the whole loyalty programme.
The thing I didn't expect — students assume the booking page IS our website. They never see BOBSTA. They see us. That matters in this industry more than anyone gives it credit for.
Before BOBSTA, we were managing every booking by hand — spreadsheets, confirmation emails, reminder texts. Now our customers book online, get reminded automatically, and we spend that time on our courses instead of our inbox. It's transformed how we run the business.— Sarah H., Director
No per-delegate fees. No per-instructor fees. Just a flat monthly tier based on the size of your catalogue. Cancel any month.
Every seminar business is different, so we're happy to be flexible with pricing. If you have specific requirements, operate a charity or not-for-profit organisation, or simply need something a little different, let's have a chat.
The prices shown below are intended as a guide rather than a fixed tariff. We don't believe in hard-selling or high-pressure sales tactics—it's just not our style. If you'd like to explore what BOBSTA could do for your business, get in touch and we'll see what works for you.
For a single academy finding its footing.
Up to 15 active courses
For growing academies running across the calendar.
Up to 30 active courses
For multi-location groups and faculty networks.
Unlimited courses
Researching software for your academy? Here's what most teams ask before booking a demo.
Ping our team. We answer in plain English, usually within a couple of hours.
HELLO@BOBSTA.CO.UK →BOBSTA is a booking, payments and delegate-management platform built specifically for academies and training providers running instructor-led courses. It replaces the patchwork of spreadsheets, Eventbrite, Stripe links and email reminders most academies still cobble together.
Multi-location training businesses — beauty academies, skin & laser clinics, professional development programmes, skills and trade schools — anyone selling instructor-led seats and wanting one quiet system instead of seven loud ones.
Eventbrite is a one-shot ticket seller; Calendly is a 1:1 meeting scheduler. Neither understands cohorts, instalment payments, attendance, certificates, or multi-location instructors. BOBSTA does — and it does it under your brand, not theirs.
We're not an LMS. We don't host courseware or run online assessments. We handle the business side — scheduling, selling, taking payment, delegate records and the reminders in between.
Yes — each academy in your network gets its own booking site, its own custom domain, its own typography and colour palette, and its own branded transactional emails. Your customers never see the word BOBSTA.
Most academies are taking real bookings within a week. The couple of days gets you a working calendar, a connected payment processor, and a public booking page. We can handle all the on-boarding if you'd rather.
BOBSTA is priced per active academy and scales with the size of your operation rather than your delegate list. See the pricing section for the three tiers, or book a demo for a tailored quote.
Yes — Obviously on-boarding can be time-consuming, but we are happy to discuss your requirements.
BOBSTA is GDPR-compliant by design, hosted in UK & UK or EU data centres, and SOC 2 Type II certified. Delegate data is encrypted at rest and in transit.
Every paid plan includes a guided onboarding session with a real human, weekday email and chat support. Enterprise plans get a dedicated success manager.
Every time your customers book online instead of printing forms, every reminder sent automatically instead of posted, every report generated instantly instead of photocopied — your training business gets a little greener. But we wanted to go further than that.
BOBSTA is hosted on a 100% carbon-neutral platform powered entirely by renewable energy, built with the latest power-efficient technologies to minimise our footprint from the ground up.
Our offices run on 100% renewable electricity and we use only sustainable or recycled products wherever available.
Through concerted carbon offsetting — including tree planting and habitat restoration — we don't just neutralise our impact. We've gone beyond net zero to become a carbon-negative business, meaning every course booked through BOBSTA actively removes more carbon than it creates.
Closer to home, we fund rewilding and native conservation at the Aina Fea Taur Nature Reserve — helping to purchase, propagate, and plant indigenous wildflowers and trees, restoring habitat that belongs to the landscape.
When you choose BOBSTA, your business gets greener too. Not through effort or compromise — just by using a platform built by people who care about what we leave behind.
Join training businesses that have made the switch to smarter booking management.